Privacy Statement New Energy Coalition
This privacy statement applies to the main organiser New Energy Coalition (hereinafter referred to as “NEC” or “we”). By this statement we explain to you our privacy policy, the purposes for data processing and your privacy rights.
Who is the data controller?
The foundation Stichting New Energy Coalition is the controller of your personal data. We have our registered office at Nijenborgh 6, 9747 AG at Groningen and we are registered at the Chamber of Commerce under number: 69200556.
What is our general privacy policy?
Your privacy is very important to us. In order to guarantee your privacy, NEC always acts in accordance with the EU General Data Protection Regulation.
We only use your data to provide you a service / to communicate with you.
We will not sell, distribute or lease your personal data to third parties unless we have your permission or are required by law to do so.
What is personal data?
If you visit this event, we may collect your personal data. Personal data is any information relating to an identified or identifiable natural person.
Which personal data do we collect and for which purpose?
We collect personal data for the event “Smart Islands Energy System: Online Workshop & Matchmaking Event” organized in the framework of the SMILE project (funded from the European Union’s Horizon 2020 research and innovation programme under Grant Agreement No 731249.).
In particular we collect the following data
- First name
- Last name
- Profile picture
- Position
- Mobile phone number
- E-mail address
- business profile to showcase your needs. Your profile should describe who you are, what you can offer to potential partners, and who you want to meet.
We only collect personal data provided by you or through cookies.
Some data will be available to everyone in the website section related to the participants to the event (First name, Last name, Profile picture, Position). Furthermore, if you are a speaker in the event, we collect your CV and picture profile that will be included in the speaker page of the website. The data above will be visible on the event website to everyone for allowing other participants to schedule one to one meetings during the matchmaking event.
Atmospheric photos might be taken during this event. This means that your face might be visible for others that are not participating at this event. We only use these photos for communication and dissemination purposes after the event. If you have complaints about us making photos, please inform us by sending an e-mail to our e-mail address: info@newenergycoalition.org
Your email address, and mobile phone number are only visible to the event organiser and will be protected according to our security measures. For more information, please see the section below about ‘how do we protect your data’.
You are not legally obligated to provide personal data. If you want to use our services or want us to communicate with you, we do need the requested data. Please know that we only collect the data necessary for the specific purpose.
If you contact us, for example by sending an e-mail, we store your name, e-mail address and any other personal data provided by you like your telephone number. We use your data only to communicate with you, to answer your questions and/or to make preparations to enter into a contract with you.
Do we process special categories of personal data?
We do not process any special categories of personal data, such as data relating to or concerning health, racial or ethnic origin, political opinions, religious or philosophical beliefs.
How long do we store your data?
We store your personal data no longer than 12 months after the event took place.
Do we share your data?
We only share your data if this is necessary to communicate with you, with parties who are part of our services or when we are legally obligated to share data.
If we share your data in order to perform our contract, we enter into data processing agreements with these parties in order to protect your privacy.
With parties who store data outside the EU, we provide adequate safeguards. We only enter into agreements with these parties if the European Commission decided data transfer is safe (adequacy decision) or if similar measures have
been taken to ensure that your data is also securely processed there.
How do we protect your data?
New Energy Coalition considers the security of your data very important. For that reason, we take appropriate security measures in order to your data from being lost or being accessible to unauthorised third parties. Some of these measures can be found below:
- our website is secured with an SSL certificate so personal data is sent encrypted;
- we have a strict access policy (need to know). Only authorised personnel / third parties have access to your personal data;
- we conclude agreements with third parties who process your personal data on our behalf.
What rights do you have?
You have different rights regarding your privacy:
- right to access;
- right to rectification;
- right to deletion (right to be forgotten);
- right to restriction of processing;
- right to transfer data (data portability);
- right of objection; and
- right not to be subject to a decision based solely on automated processing.
You can submit any notice regarding your privacy rights to us by sending an e-mail to: info@newenergycoalition.org. Please write in the subject line “Personal data”.
To ensure that a request / objection regarding your data has been submitted by you, we kindly request you to enclose a copy of your ID certificate. Please make sure your passport photo, MRZ (machine readable zone, the strip with numbers on the ID certificate), document number and Citizen Service Number (BSN) are made invisible to protect your privacy. We will respond to your request as soon as possible.
If you have complaints about our data processing policy, please inform us by sending an e-mail to our e-mail address: info@newenergycoalition.org. You also have the right to file a complaint with the Dutch supervisory authority, the Autoriteit Persoonsgegevens, by using this link.
What happens in case of changes?
Due to possible changes in privacy regulations, this privacy statement can be altered. Please be advised to regularly read this statement.
N.B. This statement is governed by Dutch law. This privacy statement is drafted both in Dutch and English. In case of conflict between these statements, the Dutch statement prevails.
May 2018.
This privacy statement is protected by copyright. Nothing from this statement may be made public, reproduced, edited or distributed in any way and for whatever purpose without the written consent of the copyright holder.
